How to Use PowerPoint

Introduction to Power Point

1. PowerPoint is a component of MS Office, which is used to create presentations or transparencies. A presentation consists of one or more slides.

Starting PowerPoint

2. There are number of ways to start the PowerPoint. The most common ways are:-

(a) Double click the PowerPoint icon if it is present on the desktop.

(b) Click Start Button, points to Program & then click Microsoft PowerPoint.

Understanding the Screen of MS PowerPoint

3. PowerPoint window contains elements similar to those found in other MS Office components.

(a) Title Bar. It contains the title of the software i.e. Microsoft PowerPoint and name of the current open document.

(b) Menu Bar. It provides commands grouped in menus that instruct PowerPoint to perform certain tasks. Some commands perform an action immediately; others display a dialog box that enables us to select options before the action is performed.

(c) Tool Bar. It contains number of Buttons which are shortcut keys that enable us to perform common tasks without using the menus. There are some standard toolbars provided with the package, but the user can also design own customized toolbar.

(d) Vertical and Horizontal Rulers. There are graduated vertical and horizontal rulers to provide better control in page formatting and spacing.

(e) Scroll Bar. It allows us to move horizontally and vertically across and along the page or pages.

(f) Status Bar. It is displayed at the bottom of the PowerPoint window. The status bar supplies current information, such as the current slide number with the total number of slide in the current presentation.

Other PowerPoint Window Elements

4. Five View buttons are located above the status bar on the left side of the window. These Slide view, Outline view, Slide Sorter view, Notes Pages view & Slide Show view.

Views In PowerPoint

5. Microsoft PowerPoint comes with different views to help you while you are creating a presentation. The two main views used in PowerPoint are Normal View and Slide Sorter View. To easily switch between views, you click the buttons at the lower left of the PowerPoint window.

(a) Normal View. Normal view contains three panes: the Outline Pane, the Slide Pane, and the Notes Pane in PowerPoint. These panes let you work on all aspects of your presentation in one place. You can adjust the size of the different panes by dragging the pane borders.

(i) Outline Pane. Use the outline pane to organize and develop the content of the presentation. We can type all of the text of presentation and rearrange bullet points, paragraphs, and slides.

(ii) Slide Pane. In the slide pane, we can see how your text looks on each slide. We can add graphics, movies, and sounds, create hyperlinks and add animations to individual slides.

(iii) Notes Pane. The notes pane lets we add speaker notes or information we want to share with the audience. If we want to have graphics in the notes, we must add the notes in notes page view in PowerPoint.

(b) Slide Sorter View. In slide sorter view, we see all the slides present in the presentation on screen at the same time, displayed in miniature. This makes it easy to add, delete, and move slides, add timings, and select animated transitions for moving from slide to slide. You can also preview animations on multiple slides by selecting the slides you want to preview and then clicking Animation Preview on the Slide Show menu.

(c) Slide View. In this view, we can work with only one slide at a time. We can add title and body text, graphs, organization charts, clip art & word art. We can also draw shapes and access all of the toolbars.

(d) Outline View. In this view of PowerPoint, we can organize & develop the contents of the file.

(e) Slide Show View. This view is used to display the presentation on the full screen of the computer’s monitor. In this view, all the bars will be hidden.

Creating a New Presentation

6. For creating a new presentation, we need to follow these points:-

(a) Select option File from the menu.

(b) Select New. A dialogue box will appear.

(c) Select an Auto layout in PowerPoint.

(d) Click Ok. A blank slide with the selected Auto layout is displayed on the screen.

Saving a Presentation

7. We can save the presentation by the following procedure:-

(a) Select option File + Save from the Menu Bar or simply press CTRL+S or click Save icon present in the standard toolbar.

(b) Select the drive & directory in which we want to save the presentation.

(c) Write the name of the presentation in the File Name Area in PowerPoint.

(d) Click Save.

Close a Presentation or Exit PowerPoint

8. Do as follows:-

(a) On the File menu, click Close to close a presentation and want to remain in PowerPoint for creating another presentation. OR

(b) On the File menu, click Exit to quit PowerPoint.

Inserting a New Slide In a Presentation

9. For inserting a new slide in a presentation, place the cursor on that slide where we want to insert a new one.

(a) Click New Slide on the Insert Menu.

(b) Select the layouts and then click ok.

Delete a Slide in PowerPoint

10. To delete a slide, do as follows:

(a) Select the slide you want to delete.

(b) On the Edit menu, click Delete Slide.

Inserting a Duplicate Slide In a Presentation

11. To insert a duplicate slide, do as follows:-

(a) Select the slide or slides you want to duplicate.

(b) On the Insert menu, click Duplicate Slide.

Note. For duplicating more than one slide, we have to select them in the slide sorter view while only one slide duplication can be done in the slide view in PowerPoint.

Go To a Specific Slide

12. Navigating slides using different views are as follows:-

(a) Normal. In the slide pane, drag the vertical scroll bar until the slide number you want appears. In the outline pane, click the slide number.

(b) Slide sorter. Double-click the slide.

(c) Slide show. Right-click, point to Go on the shortcut menu, and then click Slide Navigator. Double-click the title of the slide you want to go to. Or, if you know the number of the slide you want to go to, just type it and press ENTER in PowerPoint.

Add Text to a Placeholder

13. PowerPoint comes with 24 Auto Layouts for slides. Many of these layouts contain text placeholders for titles, body text and bulleted lists. To add text to a text placeholder, just click in the placeholder and start typing. We can change the size and position of a text placeholder or apply a different Auto Layout to an existing slide at any time.

14. If you have a few extra lines of text that do not fit in the placeholder, PowerPoint automatically tries to fit the text within the placeholder. If your text starts to run off the bottom of the slide, insert a new slide and move the text to that slide. Text added to placeholders is the only text displayed in the outline pane and can be exported to Word.

Insert a Text Box

15. To place text anywhere on the slide, Text Box is used.

(a) Click the Text Box button present in the drawing tool bar or Click Insert Menu & then click Text Box.

(b) Click on the slide where you want to insert the text box

Add Text

16. Most often in PowerPoint, the easiest way to add text to a slide is to type it directly into any placeholder on the slide. If we want to add text outside a placeholder or shape, we can use the Text Box button present in the Drawing toolbar. We can also add text to an AutoShape or add a WordArt drawing object for a special text effect.

Change Capitalization

17. To change the case of a text:-

(a) Select the text you want to change.

(b) On the Format menu, click Change Case.

(c) Select the desire option.

Change Text Color in PowerPoint

18. To change text color:-

(a) Select text you want to change.

(b) On the Drawing toolbar, click the arrow next to Font Color.

(c) To change the text color back to its default, click Automatic.

(d) To change to a color in the color scheme, click one of the eight colors below Automatic.

(e) To change to a color that isn't in the color scheme, click More Font Colors. Click the color you want on the Standard tab or click the Custom tab to mix your own color, and then click OK.

Copy Only the Look & Style Of Text

19. Do as follows:-

(a) Select the text that has the style you want to copy.

(c) Click Format Painter.

(c) Select the text you want to apply the formatting to.

Note. You can't copy the font and font size on text created by the Insert WordArt tool on the Drawing toolbar.

Insert a Symbol or Special Character

20. Do as follows (PowerPoint):-

(a) On the Insert menu, click Symbol.

(b) To change fonts, click a name in the Font box.

(c) Click the symbol or character you want and then click Insert.

Change the Layout of a Slide

21. Do as follows (PowerPoint):-

(a) Normal or slide sorter view, select the slide you want to change.

(b) On the Format Menu, click Slide Layout.

(c) Use the scroll bar to view all layouts, click the one you want and then click Reapply or double click the selected layout.

Apply or Change Slide Background Color

22. We can change the appearance of the slide background by changing its color, shade, pattern or texture. We can also use a picture as a slide background, but you can use only one type of background on a slide.

(a) Click Background on the Format menu.

(b) Under Background fill, click the down arrow & then select the color.

(c) To change to a color in the color scheme, click one of the eight colors below Automatic.

(d) To change to a color that isn't in the color scheme, click More Colors. Click the color you want on the Standard tab, or click the Custom tab to mix your own color, and then click OK.

(e) To change the background color back to its default, click Automatic in PowerPoint.

(f) To apply the change to the current slide, click Apply.

(g) To apply the change to all slides and the slide master, click Apply to All.

Add or Change a Shaded Slide Background

23. Do as follows:-

(a) Click Background on the Format menu.

(b) Under Background fill, click the down arrow, click Fill Effects and then click the Gradient tab.

(c) Click the options you want and then click OK.

(d) To apply the change to the current slide, click Apply.

(e) To apply the change to all slides and the slide master, click Apply to All.

Add or Change a Patterned Slide Background

24. Do as follows:-

(a) Click Background on the Format menu.

(b) Under Background fill, click the down arrow, click Fill Effects, and then click the Pattern tab.

(c) Click the options you want, and then click OK.

(d) To apply the change to the current slide in PowerPoint, click Apply.

(e) To apply the change to all slides and the slide master, click Apply to All.

Add or Change a Textured Slide Background

25. Do as follows:-

(a) Click Background on the Format menu.

(b) Under Background fill, click the down arrow, click Fill Effects, and then click the Texture tab.

(c) Click the texture you want, or click Other Texture and find the texture you want, and then click OK.

(d) To apply the change to the current slide in PowerPoint, click Apply.

(e) To apply the change to all slides and the slide master, click Apply to All.

Add or Change a Slide Background Picture

26. Do as follows:-

(a) Click Background on the Format menu.

(b) Under Background fill, click the down arrow, click Fill Effects, and then click the Picture tab.

(c) Click Select Picture, find the folder that contains the picture you want, double-click the file name, and then click OK.

(d) To apply the change to the current slide, click Apply.

(e) To apply the change to all slides, click Apply to All.

Copy a Slide From One Presentation to Another

27. Do as follows:-

(a) Display the slide that will precede the slide you want to insert.

(b) On the Insert menu, click Slides from Files of PowerPoint.

(c) Find and select the presentation you want to copy a slide from.

(d) Click Display.

(e) Select the slide or slides you want to copy, and then click Insert.

(f) To copy an entire presentation, click Insert All.

Apply Design Template to a Presentation

28. Design templates contain pre-designed formats and color schemes you can apply to any presentation to give it a custom look.

(a) Click Apply Design on the Format menu.

(b) Select the design and then click Apply in PowerPoint.

Slide Transition in PowerPoint

29. Movement of the slide with a special effect is called slide transition. Following points are necessary to apply the transition on any slide.

(a) In slide or slide sorter view, select the slide or slides on which we want to apply transition.

(b) On the Slide Show menu, click Slide Transition.

(c) In the Effect box, select the transition & see the preview in the preview box.

(d) Select a speed (Slow, Medium, Fast) for the transition effect.

(e) To apply the transition to the selected slide, click Apply.

(f) To apply the transition to all the slides, click Apply to All.

Create a Color Scheme

30. Color schemes are sets of eight balanced colors designed in PowerPoint for use as the main colors of a slide presentation for text, background, fill, accents, and so on. Each color in the scheme is used automatically for a different element on the slide. We can create our own color scheme for the presentation by the following steps:-

(a) On the Format menu, click Slide Color Scheme, and then click the Standard tab.

(b) Select a color scheme nearest the type you want, and then click the Custom tab.

(c) Under Scheme colors, click a color you want to change, and then click Change Color.

(d) Click the Standard tab to select from the color palette, or click the Custom tab to mix your own color.

(e) In the Standard color palette, click the color you want, and then click OK.

(f) In the Custom color palette, drag the cross-hair to select a color, drag the scroll bar to adjust the brightness, and then click OK in PowerPoint.

(g) Repeat the process for each color you want to change.

(h) To save your color scheme with the presentation, click Add as Standard Scheme.

(j) To apply the new color to only the current slide, click Apply.

(k) To apply it to all slides in the presentation, click Apply to All.

Insert a Picture From the Clip Gallery

31. Do as follows:-

(a) Display the slide you want to add a picture to.

(b) Click Insert Clip Art on the Drawing toolbar, and then click the Pictures tab or on the Insert menu, click Picture & then click Clip Art.

(c) Click the category you want.

(d) Click the picture you want, and then click Insert Clip on the shortcut menu.

(e) When you are finished using the Clip Gallery, click the Close button on the Clip Gallery title bar.

Note. You can also drag a picture from the Clip Gallery to your slide (PowerPoint).

Insert an Imported Picture

32. Do as follows:-

(a) Display the slide you want to add a picture to.

(b) On the Insert menu, point to Picture and then click From File.

(c) Locate the folder that contains the picture you want to insert.

(d) Click the picture.

(e) Do one of the following:-

(i) To embed the picture into your presentation, click Insert.

(ii) To link the picture in your presentation to the picture file on your hard drive, click the arrow next to Insert, and then click Link to File.

Note. You can also add pictures to your notes pages. To do this, click Notes Page on the View menu and then add the picture you want.

Apply Hyperlink in PowerPoint

33. Hyperlink means “ A link which is used to jump to a variety of locations. For example: to a specific slide within a presentation, to a different presentation altogether, to a Word document or Microsoft Excel spreadsheet, to a company intranet, or to an address on the Internet. We can create a hyperlink from any text or object, including a shape, table, picture, or action button and then we can either click the hyperlink or hold the mouse over it to start its action. For applying hyperlink, follow the following points:-

(a) Save the PowerPoint presentation.

(b) Select the text, which user wants to hyperlink.

(c) Go to the Insert Menu & then click Hyperlink. A dialog box will be appeared.

Adding Animation In a Presentation

34. Animation means, “ To add a special visual or sound effect to text or an object. We can animate text, graphics, sounds, movies, and other objects on the slides with the help of the Custom Animation option. By this option, we can focus on important points, control the flow of information and add interest to the presentation. To set up and preview the animation of the text and objects, follow the following points:-

(a) Click Custom Animation on the Slide Show Menu.

(b) Select the Slide Object from Slide Objects without Animation box of the timing tab.

(c) Click the Effects tab & select the effect.

(d) Click Ok.

Pack & Go in PowerPoint

35. When we want to run a slide show on another computer, we can use the Pack and Go Wizard. The wizard packages together, on a disk, all the files and fonts used in the presentation. When we intend to run our show on a computer that doesn't have PowerPoint installed, it also packages the PowerPoint Viewer on the disk of PowerPoint.

36. We can include linked files as part of the package. If we make changes to the presentation after we use the Pack and Go Wizard, just run the wizard again to update it.

37. There are two main things to use the presentation on another computer through Pack & Go option.

(a) Pack up a presentation.

(b) Unpack a presentation.

Pack Up a Presentation For Use on Another Computer

38. For packing up the presentation, we have to go through the following points:

(a) Open the PowerPoint presentation we want to save to a disk.

(b) On the File menu, click Pack and Go.

(c) Follow the instructions in the “Pack and Go” Wizard. If prompted, insert another disk.

Unpack a Presentation to Run on Another Computer

39. Before we can do this procedure, we must have used the “Pack and Go” Wizard to package the presentation.

(a) Insert the disk in the floppy drive in which we have copied the PowerPoint presentation.

(b) In Windows Explorer, go to the drive where the disk is located and then double-click PNGSETUP.

(c) Enter the destination we want to copy the presentation to.

40. To run the slide show, double-click the PowerPoint Viewer PPVIEW32 and then click the presentation you want to run.

You should also check these course MS Excel, MS Word, Coreldraw

MS Word Tutorial

Introduction to Microsoft Word

1. MS Word processor is a software package that enables the computer user to create documents containing text or graphics. It also provides ease of editing, deleting or adding any text in already created documents. By using MS Word, one can create a new document, type in the text or copy text from already created documents and can save it on the disk/diskette with or without protection (security passwords). Beside all these features MS Word has the following main features:-

(a) MS Word is a full-featured program for creating text etc.

(b) MS Word can integrate information from non-word programs like graphics, databases, spreadsheets etc.

(c) Word automatically saves the document while user is working. In case of abnormal shutdown like power failure, it automatically retrieves document in the next session of word.

(d) It also provides on-line help and an efficient graphical user interface (GUI) feature.

(e) Its tools like spell check, grammar and thesaurus certify its exigency.

Starting Word

2. The first method of starting MS Word is to double click its icon on the desktop. An equally handy way to start word is to double click on a word document icons. This will launch word and immediately open the document itself to work.

3. Another way is:-

(a) Click Start button and point to Programs.

(b) Click Microsoft Word.

Understanding Screen of MS Word

(a) Title Bar. It contains title of the software i.e. Microsoft Word and name of the current open document.

(b) Menu Bar. It contains different major options and sub options.

(c) Tool Bar. It contains a number of Buttons, which are shortcut keys to operations done by menu. There are some standard toolbars provided with the package, but the user can also design his own customized toolbar.

(d) Vertical and Horizontal Rulers. There are vertical and horizontal rulers to provide better control in page formatting and spacing.

(e) Scroll Bars. These bars allow moving horizontally and vertically across and along the page(s).

(f) Status Bar. It shows different types of information in MS Word which depends upon the operation user performs, e.g. in normal state it shows page no, cursor position, current system time etc. It also shows description of a tool button when mouse pointer is placed on it.

Creating a New Document

4. For creating a new document, proceed as follows in MS Word:-

(a) Select option File from the menu.

(b) Select New. A dialogue box will appear.

(c) It asks for Template under which the document is to be created.

(d) Click Ok. Word has now created a blank document. Or click Cancel to cancel the operation.

Saving a Document

5. Once you think your job is over or even if it is not, you can save the document by the following procedure:-

(a) Select option File from the Menu Bar.

(b) Select Save from the File Menu, a dialogue box is displayed, asking for the name under which documents is to be saved.

(c) Write the name of the document where it prompts for the file name.

(d) User can also specify the place through Save In window. i.e. drive or directory where the document is to be saved in MS Word.

Open an Existing Document

6. For opening an existing document, follow the following procedure:-

(a) Click File from File Menu.

(b) Click Open. An open dialog box will appear.

(c) Select the drive or folder where the document is saved from the Save In window.

(d) Select the document.

(e) Click Open in MS Word.

Delete Single Character

7. Proceed as follows:-

(a) Place cursor beside the character that you want to delete.

(b) Press Delete on the keyboard, character to the right of cursor will be deleted. Or press Backspace on the keyboard to delete character to the left of cursor MS Word.

Delete a word

8. Proceed as follows:-

(a) Place cursor on the left side of the word.

(b) Press Ctrl + Delete on the keyboard, word to the right of cursor will be deleted. Or press Ctrl + Backspace on the keyboard to delete word to the left of cursor.

Selecting Text

9. A portion of text is selected to apply a following operation on the whole body of MS Word.

(a) To select a range of text, place the cursor on the left of the area and move towards the destination by pressing right arrow key while holding shift.

(b) To select a word, double click it.

(c) To select a line, triple clicks any of the word of it.

(d) To select whole document, triple click on the left area of the document, where the cursor bar changes to pointer and tilts towards right.

Cut, Copy & Paste in MS Word

10. Cut Command. This option is used to removes selected text and graphics and puts it in the Clipboard (temporary storage area). This command is available only when user selects text and graphics. Text and graphics that user place in the clipboard remains there until he/she replaces it with a new item.

(a) Select the text to cut.

(b) Select the Cut option from Edit Menu.

Note. To quickly remove selected information from the document and place it on the clipboard, click the cut button on Standard Toolbar.

11. Copy Command. It copies selected text and graphics to the Clipboard. This command is available only when user selects text and graphics.

(a) Select the text to Copy.

(b) Select the Copy option from Edit Menu.

Note. To quickly copy the information to the Clipboard, click the copy button on the Standard Toolbar of MS Word.

12. Paste Command. Cut and Copy commands place the text in the clipboard and when user wants to paste it any desired location then select the Paste command. This command is not available if the Clipboard is empty.

(a) Place the cursor where you want to paste the text.

(b) Select the Paste option from Edit menu.

Note. To quickly insert the Clipboard contents at the insertion point, click the Paste button on the Standard Toolbar.

Font Option of MS Word

13. Font option consists of many other options like font style, underline style, effects and size. User has to select the text to apply these options.

(a) Select Font option from Format Menu.

(b) A dialog box will appear. Choose the Font from the dialog box. User can also apply Font Style on the selected text i.e. Bold, Italic etc.

(c) Different font sizes are shown in the dialogue box against each font. User can apply smaller as well as larger sizes to the selected text.

(d) User may apply any color to the font by Font Color option.

(e) Select any underline line style from Underline Style in MS Word.

(f) Another option Effects are also present in the Font window like shadow, small caps, etc.

Paragraphs in MS Word

14. The Paragraph dialogue box provides independent control over indents, spacing and text flow. Select Paragraph from Format Menu and do the following:-

(a) Indentation. This option controls the indentation from the left and right margins and the indent level of the second and subsequent lines.

(b) Spacing/Line Spacing.

(i) Spacing determines the amount of space between lines and between paragraphs. User can adjust spacing before or after the selected line.

(ii) Line Spacing determines the amount of vertical space between lines of text. This option provides the users with multiple choices to set Single, 1.5 lines, Double, At Least, Exactly & Multiple line spacing.

(c) Alignment. It consists of four choices of MS Word; left, right, centered and justified. It sets the text according to the selected choice.

Change Case

15. This option changes the case of the text. Before using this option, user has to

select the text. It consists of five choices.

(a) Click Change Case from the Format Menu.

(b) Select the option according to the requirement.

(c) Click Ok.

Find Command in MS Word

16. Searches for the specific text, formatting, footnotes, endnotes, or annotation marks in the active document. Special characters can be included. For example, paragraph marks, tab characters and hard page breaks in the search criteria.

(a) Select the Edit Menu from Menu Bar.

(b) Select Find option from menu bar. A dialogue box is appeared.

(c) Write the text to find and click Find.

(d) If you want to replace the searching text with other text then click Replace tab present in the same Find window. Write the searching text in Find What window and write the replaced text in the Replace With window of MS Word.

(e) Click Replace to replace very first search. Replace All to all searches text.

Bullets & Numbering in MS Word

17. Creates a bulleted or numbered list from a selected series of the items in text or a series of cells in a table. To add or remove bullets or numbers quickly, click the Bullets button or the Numbering button on the Formatting Toolbar.

(a) Select option Format Menu from Menu Bar.

(b) Select Bullets & Numbering from Menu, a dialogue box displayed.

(c) Select the Style of Bullets or Numbers.

(d) Click Ok.

Insert Page Number

(a) Select Page Number option from Insert Menu bar.

(b) Select Position and Alignment of the page number on the page from the respective window.

Insert Date & Time in MS Word

(a) Select Date & Time option from Insert Menu bar.

(b) Select format of Date or Time from the Available Format window.

(c) Click Ok.

Header & Footer

18. Adds or changes text that word repeats at the top of every page (header) or at the bottom of every page (footer) in a section or in an entire document.

(a) Select Header &Footer option from View Menu bar. A dialogue box is appeared.

(b) Write the text in MS Word.

Note. When you choose this command, Word displays the Header & Footer toolbar. Use the toolbar to quickly add the current time, current date and page numbers to move between the headers and footers in the document and to display or hide the document text.

Insert Pictures (Objects)

19. To insert picture in the document, do the following:-

(a) Position the cursor where you want to insert the picture.

(b) Select Picture option from Insert menu.

(c) Click Clipart.

(d) Insert Clip Art window will appear. Select the picture and click Insert Clip.

Insert Table in MS Word

20. To insert table in your document do the following:-

(a) Select Table menu from Menu Bar.

(b) Select Insert Table option from table menu.

(c) Insert table dialogue box is displayed, user can adjust number of columns or rows for table.

Page Margin

21. For setting page margin, proceed as follows:-

(a) Select Page Setup from File Menu.

(b) In the dialog box you can see paper margins i.e. Top, Bottom, Left, Right, Header and Footer. You can change these values by typing or pressing up/down arrows according to the service writing.

Apply Borders & Shading

22. Add borders and shading to selected paragraphs, table cells and frames. User can also add borders to graphics.

(a) Select Borders & Shading option from format menu of MS Word.

(b) A dialogue box is displayed; select the Border.

(c) User may choose the color and style from the respective options.

Protect a Document

23. To protect document, do the following: -

(a) Select Protect Document option from Tools menu of MS Word.

(b) A dialogue box is displayed, enter password for document and press OK.

Hyperlink in MS Word

24. Hyperlink is a link through which user creates a link between two files or within a file. While Bookmark is a facility through which user creates a hyperlink that goes to a specific location within a file or in another document or web page.

25. Insert a Hyperlink. User can create a hyperlink that goes to an existing file or to a new file. After he has specified a name for the new file, he can choose to open the file for editing immediately or come back to it later in MS Word.

(a) Select the text or drawing object you want to display as the hyperlink and then click Hyperlink from the Insert Menu.

(b) Do one of the following:-

(i) To link to an existing file or Web page, click Existing File or Web Page under Link to or click File under Browse For option.

(ii) To link to a file that you haven't created yet, click Create New Document under Link to.

(c) Do one of the following:-

(i) If you clicked Existing File or Web Page, locate and select the file or web page from the browse option. If user remembers the whole path then write down it in the

Type the File or Web Page Name window or select the file from the Select From List window.

(ii) If you clicked Create New Document, type a name for the new file. You can also specify the path to the new file and choose whether you want to open the new file for editing now or later.

(d) Assign a tip to be displayed when you rest the mouse over the hyperlink, click Screen Tip and then type the text you want. Word uses the path or address of the file as the tip if you do not specify one.

(e) Click OK.

26. Link to an e-mail address. When user clicks a hyperlink that goes to an e-mail address, the Web browser creates an e-mail message with the correct address.

(a) Select the text or object you want to represent the e-mail address.

(b) Click Hyperlink in MS Word.

(c) Under Link to, click E-mail Address.

(d) In the E-mail address box, type the e-mail address.

(e) In the Subject box, type the subject of the e-mail message.

Note. Some Web browsers and e-mail programs might not recognize the subject line.

(f) Click Screen Tip to assign a tip to display when user rest the mouse over the hyperlink and then type the text you want.

27. Link to another document or Web page. Use following steps:-

(a) Open the file you want to go to and insert a bookmark of MS Word.

(b) Open the file you want to link from, and select the text or object you want to make a hyperlink.

(c) Click Insert Hyperlink.

(d) Under Link to, click Existing File or Web Page or click File under Browse For.

(e) Locate and select the document that you want to link to.

(f) Click Bookmark and then select the bookmark you want.

28. Link to current document or Web page. To link to a place in the current document, you can use either heading styles or bookmarks in Word. In the current document, do one of the following:-

(a) Insert a bookmark at the location you want to go to.

(b) Apply one of Word's built-in heading styles to the text at the location you want to go to.

(c) Select the text or object you want to represent the hyperlink in MS Word.

(d) Click Insert Hyperlink.

(e) Under Link to, click Place in This Document.

(f) In the list, select the heading or bookmark you want to link to.

Note. To assign a tip to display when you rest the mouse over the hyperlink, click Screen Tip, and then type the text you want. For links to headings, MS Word uses "Current document” as the tip if you do not specify one; for links to bookmarks, Word uses the bookmark name. MS Word is the best product in industry for typing work. MS Excel, MS Power Point Courses also available.

Corel draw tutorial

     In CorelDRAW displayed along the top and left side of the drawing window. The rulers are useful for sizing and positioning objects in a drawing. You can pull guidelines onto the screen by dragging vertically or horizontally from the rulers. Dragging diagonally from the spot where the rulers meet, brings out a set of crosshairs. Holding down the Shift key and double-clicking on a ruler moves it away from the edge of the drawing window. With the Shift key down, you can drag to reposition the ruler or double click to return it to its usual location.

In CorelDRAW choosing Rulers from the View menu toggles the rulers on or off. The rulers use the unit of measure specified for Grid Frequency while the 0,0 points are determined by the Grid Origin. You can change both of these in the dialog box displayed by choosing Grid Setup from the Layout menu.

You can also move the 0,0 points with the ruler crosshairs. menu. Drawing window in CorelDRAW:-

Printable Page

Rulers

Status Line

Toolbox

Color Palette

Page Controls

Control Menu Box

Title Bar

Menu Bar

Maximize Button

Minimize Button

Restore Button

Scroll Bars

Preview Screen

Window

Border Drawing. Window Large white area of the CorelDRAW window. You can draw anywhere in the drawing window, but if your Drawing Page size is the same as the size of the page you’re printing on, only portions of the drawing on the Printable page will get printed.

By default, objects display with their fill and outline attributes. You can display them in outline form only for faster screen drawing by choosing Wire frame from the View menu.

Rulers. Displayed along the top and left side of the drawing window. The rulers are useful for sizing and positioning objects in a drawing. You can pull guidelines onto the screen by dragging vertically or horizontally from the rulers. Dragging diagonally from the spot where the rulers meet, brings out a set of crosshairs. Holding down the Shift key and double-clicking on a ruler moves it away from the edge of the drawing window. With the Shift key down, you can drag to reposition the ruler or double-click to return it to its usual location.

Choosing Rulers from the View menu toggles the rulers on or off.

The rulers use the unit of measure specified for Grid Frequency while the 0,0 points are determined by the Grid Origin. You can change both of these in the dialog box displayed by choosing Grid Setup from the Layout menu. You can also move the 0,0 points with the ruler crosshairs.

Status Line. In CorelDRAW the Status Line provides information about a selected object or about an action you are performing. It appears either below the Ribbon Bar or at the bottom of the CorelDRAW screen, depending on the Status Line preferences you've chosen in the Preferences, View dialog box.

You can show or hide the Status Line using the Show Status Line toggle in the Preferences, View dialog box. The Status Line provides information about a selected object or about an action you are performing. It appears either below the Ribbon Bar or at the bottom of the CorelDRAW screen, depending on the Status Line preferences you've chosen in the Preferences, View dialog box. You can show or hide the Status Line using the Show Status Line toggle in the Preferences, View dialog box.

Toolbox. Displayed along the left side of the CorelDRAW screen for quick access to the tools used to create, edit and view objects. Choosing the Toolbox command from the View menu and enabling "Floating" moves the toolbox away from its usual location on the left side of the screen. You can reposition it by dragging its title bar. To "dock" the toolbox (to return it to its usual location), choose the command again.

Choose the tool you want information on from the list below:-

Pick Tool

Shape Tool

Zoom Tool

Pencil Tool

Rectangle Tool

Ellipse Tool

Text Tool

Outline Pen Tool

Fill Tool

On-screen Color Palette. You can display a color palette along the bottom of the CorelDRAW window for choosing outline and fill colors. See also Color Palette command (View menu).

· To select a fill color, click on it with the left mouse button.

· To select an outline color, click on it with the right mouse button.

· Clicking on the arrows at the ends of the palette with the left mouse button scrolls the colors one at a time.

· Clicking on the arrows with the right mouse button scrolls a screen-width of colors.

· Clicking on the arrow with the left mouse button enlarges the color palette.

· Clicking on the button at the left end of the palette removes the object's fill if you click with the left mouse button, or outline if you click with the right button.

Page Controls. In CorelDRAW displayed in the bottom-left corner of the drawing window. The Page Controls shows which page in a multi-page drawing is currently displayed and the total number of pages in the drawing. To go to a particular page, click the, buttons or use the Go To Page command in the Layout menu. Clicking or with the right mouse button moves five pages (or 10 in facing pages view) at a time. Clicking with the left mouse button while holding down the CTRL key, takes you to the first or last page

Control Menu box. Located at the left end of the Title bar in the CorelDRAW window. Clicking on the Control Menu box displays commands for sizing and positioning the window.

Title Bar. Located along the top of a window, the Title Bar displays the name of the program and the file you are working on. If it is less than full-size dragging the Title Bar moves the window. The Title Bar may contain the following buttons for controlling the window:

Maximize button

Minimize button

Restore button

Control Menu box

Menu Bar

The horizontal bar near the top of the CorelDRAW window contains the names of the available pull-down menus. Choose the desired menu by clicking on it, or by pressing the ALT key plus the underlined character in the menu name.

Maximize button. Located in the upper right corner of the CorelDRAW window if it is not fully expanded. Clicking on the Maximize button expands the window to fill the entire screen. After you expand a window, the button changes to the Restore button . Use this button to return the window to its former size.

· You can also maximize a window by choosing Maximize from the Control menu.

· You can also restore a maximized window to its former size by choosing Restore from the Control menu.

Restore button. Located in the upper right corner of the CorelDRAW window. Clicking on the Restore button returns the window to its previous size and location.

· You can also restore a window by choosing Restore from the Control menu.

· Using the Restore button does not affect a window moved or resized with the Move or Size commands in the Control menu.

Scroll Bars. Bars along the bottom and right side of the screen used to view portions of a drawing outside the current viewing area.

Click on To

An arrow move the current view 10% in selected direction

An elevator move the view by one window length or width

On a thumb and drag move the view an arbitrary amount in any direction

CorelDRAW provides an Auto-panning feature which scrolls the view automatically when you drag beyond the edges of the drawing area. You can turn this feature on and off using the Auto Panning option in the Preferences, View dialog box.

Preview Screen. A view option that uses the entire screen to display your drawing. You can switch to the Preview screen by choosing Full-Screen Preview from the View menu or pressing F9. Pressing any key returns you to the drawing window.

· You cannot edit your drawing in the Preview screen.

· You can preview select objects only by choosing Preview Selected Only from the View menu.

Window Border. In CorelDRAW borders appearing around windows that are less than full size. Dragging the border lets you make the window smaller or larger.

· Drag the top, bottom, or side border to size the window in one direction only.

· Drag the corner of the border to size the window vertically and horizontally.

With the window less than full size you can also choose Size from the Control menu then use the ­, ¯, ¬, ® keys to size the window.

Menus. For help on a menu item, click the appropriate menu, then click the menu item.

Pick Tool. In CorelDRAW selects objects or groups of objects. After you select an object, you can use commands in the menus or the toolbox to change its appearance. You can also use the Pick Tool to interactively move, stretch, scale, rotate, and skew objects.

· How you select an object depends on the view you are working in and whether the object has a fill.

To select... click on...

a filled object in anywhere on the object editable preview

an unfilled object the object's outline in editable preview

an object in the object's outline wireframe view

· You can select an object in either view by dragging a marquee box around it.

· When an object is selected, a highlighting box with eight handles appears.

· When you select a single object, the Status Line indicates the type of object selected (text, rectangle, ellipse, bitmap or curve), its Outline and Fill attributes, and the layer it is on.

· When you select a single group, the number of objects in the group is displayed. If you select multiple groups, or objects and groups, the Status Line counts the groups as single objects.

Note: If the MultiLayer option is enabled in the Layers Roll-up, you can select any object on the screen. Otherwise, you can only select objects on the active layer.

Shortcuts

· Pressing the SPACE BAR while using any of the drawing tools except the text tools activates the Pick Tool.

· Pressing the Ctrl+SPACE BAR while using the text tools activates the Pick Tool.

· Pressing the SPACE BAR while the Pick Tool is selected activates the last drawing tool used.

· Double-clicking on the Pick tool selects all objects in the drawing.

· Pressing the ESC key deselects all objects in the drawing.

Shape Tool. The function of the Shape Tool varies depending on the type of object selected in CorelDRAW.

Object Type Function. Line/Curve Changing the shape by moving nodes and control points and using the Node Edit Roll-Up Text Editing character attributes and interactive kerning Bitmaps Cropping Rectangle/Square Rounding corners Ellipse/Circles Creating arcs and pie wedges.

Shortcut

Pressing F10 selects the Shape Tool.

Zoom Tool. In CorelDRAW opens a flyout menu with six viewing icons.

(Zoom In) Magnifies a portion of the screen.

(Zoom Out) Zooms out by a factor of two each time you click or returns to the view you were at before the last zoom-in.

(Actual Size) Displays the drawing at the size at which it will print.

(Zoom to Selected) Zooms in on selected objects.

(Fit In Window) Brings all objects in the drawing into view.

(Show Page) Displays the entire Printable Page .

Shortcuts

· Pressing F2 selects the Zoom-in icon.

· Pressing F3 returns to previous view or zooms out by a factor of two.

· Pressing F4 brings all objects in the drawing into view.

Pencil Tool. In CorelDRAW draws lines, curves and dimension lines. You can also use the Pencil tool to trace bitmaps. Holding the mouse button down on the Pencil tool opens a menu that lets you choose the drawing mode and the type of dimension line you want to draw. Selects Freehand mode--a click and drag style of drawing similar to the way you move a pencil on paper. Selects Bezier mode--a connect-the-dots style of drawing where you specify the start and end points of the line/curve you want to draw which CorelDRAW then connects.

Draws vertical dimension lines.

Draws horizontal dimension lines.

Draws angular dimension lines.

Draws callouts.

Click the More button for additional information about the Pencil tool.

Shortcut

F5 selects the Pencil Tool.

Rectangle Tool. Draws rectangles and squares.

· The Status Line displays the dimensions of the rectangle/square as you draw it.

· Objects drawn with the Rectangle tool are assigned the current default Fill, Outline Pen and Outline Color attributes. For information on changing the defaults, see Specifying the default outlines attributes and Specifying the default fill for new objects.

· To immediately select the rectangle/square, press the SPACE BAR.

· To switch between the Rectangle tool and the Pick tool, press the SPACE BAR.

Shortcut

Pressing F6 selects the Rectangle Tool.

Ellipse Tool. In CorelDRAW draws ellipses and circles.

· The Status Line displays the dimensions of the ellipse/circle as you draw it.

· Objects drawn with the Ellipse tool are assigned the current default Fill, Outline Pen and Outline Color attributes. For information on changing the defaults, see Specifying the default outlines attributes and Specifying the default fill for new objects.

· To immediately select the ellipse/circle, press the SPACE BAR.

· To switch between the Ellipse tool and the Pick tool, press the SPACE BAR.

Shortcut

Pressing F7 selects the Ellipse Tool.

Text Tool. Adds text and symbols. Holding the mouse button down on the Text tool opens a flyout with two icons. Lets you enter text directly on the screen as strings of Artistic text. Entering text as Artistic text allows you to fit the text to a path and create special effects using commands in the Effects menu.

Lets you enter text directly on the screen in blocks of Paragraph text. Paragraph text is intended for text-intensive applications such as ads and brochures. Formatting features available for Paragraph text allow you to flow text in columns, create bullet lists and set tabs and indents. You can also link blocks of Paragraph text and wrap it around other objects.

To... do this...

Add Artistic Text Select the Artistic Text tool icon and click in the drawing window.

Add Paragraph Text Select the Paragraph Text tool and drag to create a frame to contain the text.

OR

Click to add a frame the same size as the page minus the current margins.

Edit text Select the Text tool then drag to highlight the text you want to edit. Use the Arrow keys to move the insertion point to where the new text should start then type the new text. Use the BACKSPACE and DEL keys to the highlighted text or type over it.

OR

In CorelDRAW select the text with the Pick tool then choose the Edit Text command in the Text menu. Edit the text in the Text Editing window.

Format text Select all the text with the Pick tool, or portions of the text with the text cursor. Choose applicable formatting commands in the Text menu.

Change Outline or Fill Select the text with the Pick tool or individual characters with the Shape tool, and then choose the attributes you want from the Outline and Fill tool menus, the Pen and Fill Roll-ups, or the on-screen color palette.

Click the More button for additional information about the Text tool.

Shortcuts

Pressing F8 selects the Artistic Text Tool.

Pressing SHIFT+F8 selects the Paragraph Text Tool.

Double-clicking the Text Tool opens the Text Roll-Up.

Outline Pen Tool. Opens a flyout from which you choose pre-set outline thicknesses and colors. Also provides access to dialog boxes for specifying custom outline thicknesses, patterns, pen shapes, and colors. If the selected object is a monochrome bitmap , you can specify the color and halftone screen used to print it.

· You can also select outline colors from the on-screen palette or the Pen Roll-up.

· The Status Line shows the selected object's outline thickness and color.

Custom Outline. In CorelDRAW opens the Outline Pen dialog box or the Outline Pen for New Object dialog box if no object is selected.

Choose this icon if you want to specify custom attributes including outline thickness, line pattern, calligraphic pen effects, and arrowheads. Choose it, with no object selected, if you want to change the default Outline Pen attributes.

Pen Roll-up. Opens a roll-up for quick access to outline attributes like line thickness, style, color, and arrowheads. See Pen Roll-up.

None

Removes outlines from the selected object(s).

You can also remove outlines by clicking with the right mouse button on the button at the left end of the color palette.

Line Widths. Chooses line thicknesses ranging from .2 (hairline), 2, 8, 16, and 24 points.

Custom Outline Color. In CorelDRAW opens the Outline Color dialog box or the Outline Color for New Object dialog box if no object is selected.

Choose this icon if you want to specify a custom outline color, or with no object selected, change the default Outline Color attributes.

Black, White, Gray

Selects white, black and five shades of gray (10%, 30%, 50%, 70%, and 90%).

Shortcuts

· Pressing F12 with an object selected opens the Outline Pen dialog box.

· Pressing SHIFT+F12 with an object selected opens the Outline Color dialog box.

Fill Tool. Opens a flyout with icons for specifying an object's fill. You can fill an object with a uniform color, fountain fill, pattern, texture, shade of gray, or leave it empty. Choosing any of the Fill tool icons with no object selected opens a dialog box for assigning the default fill for new objects. See Default Fill dialog box.

· You can fill objects with uniform colors from the on-screen palette.

· The Status Line indicates the selected object's fill by color and name for uniform fills. If the selected object contains a fountain or pattern fill, the corresponding icon from the flyout menu is displayed.

· An object's path must be closed to accept a fill.

· If editable preview is selected, all fills are displayed on screen except for PostScript textures and halftone screens, which only show up when printed to a PostScript device.

· Fills applied to monochrome or 1 bit bitmaps fill the entire bounding box and show through the white pixels. You cannot fill color and gray-scale bitmaps.

· You can change the color of black pixels in a monochrome bitmap using the color wheel icon in the Outline Pen menu.

Uniform Fill Color. Opens the Uniform Fill dialog box or the Default Fill dialog box if no object is selected. Choose this icon to select or create a uniform color fill. Choose it with no objects selected to change the default Uniform Fill attributes.

Fill Roll-Up. Opens a roll-up for quick access to CorelDRAW's fills. See Fill Roll-Up. Removes the fill from the object, allowing objects behind it to show through.You can also remove fills by clicking with the left mouse button on the button at the left end of the color palette.

Fountain Fill. Opens the Fountain Fill dialog box for specifying fountain fills.

Two-Color Pattern. Opens the Two-Color Pattern dialog box, from which you choose two-color pattern fills.

Full-Color pattern. In CorelDRAW opens the Load Full-Color pattern dialog box, from which you choose full-color pattern fills.

Texture Fills. Opens the Texture Fills dialog box, from which you choose Texture Fills.

PostScript Textures. Opens the PostScript Textures dialog box, from which you can choose PostScript texture fills.

White, Black, Gray. Selects white, black and five shades of gray (10%, 30%, 50%, 70%, and 90%).

Shortcuts

· Pressing SHIFT+F11 with an object selected opens the Uniform Fill dialog box.

· With no object selected, pressing SHIFT+F11 opens the Default Fill dialog box.

Basic Concepts

Setting up the CorelDRAW Screen

Setting the size and orientation of the Printable Page

Setting up the Printable Page

Adding and removing a printable background in a drawing

Sizing the CorelDRAW windows

Creating a new drawing

Opening a drawing

Opening a drawing using drag and drop

Saving a new drawing

Choosing commands

Choosing tools

Working with dialog boxes

Working with text boxes

Using Roll-ups

Undoing operations

Repeating an action

Using Clipart

Using CorelDRAW's online Help

Starting and exiting CorelDRAW

Installing options with the Setup program

Setting the size and orientation of the Printable Page

ou can change the size and orientation of the Printable Page to match the page size of the printer or other output device you are using.

To set the size and orientation of the Printable Page:

1. Choose Page Setup from the Layout menu.

2. Click the Size button in the Page Setup dialog box.

3. Choose Portrait or Landscape orientation by clicking the appropriate radio button.

when you print the drawing, a message appears if the orientation you chose does not match the printer page orientation (as specified with the Printer Setup command). The message asks if you want CorelDRAW to change the printer orientation to match printable page's orientation. Clicking "Yes" changes the printer's orientation to match that of the CorelDRAW printable page.

4. Do one of the following:

· Choose a preset page size.

· Choose Custom and type the dimensions in the Width and Height boxes.

To use a different unit of measurement, choose it from the units box. CorelDRAW will convert the value to its equivalent in the unit you choose.

Clicking the Set From Printer button will set the size and orientation of your page to whatever is specified for the active printer. Click OK.

Setting up the Printable Page. You change the layout and display of the Printable Page using the Page Setup command in the Layout menu. The layout options let you set up the page to design and print booklets, brochures and other types of documents.

To set the layout of the Printable Page:

1. Choose Page Setup from the Layout menu.

2. Click the Layout button.

3. Choose a layout option from the list box by clicking on it. As you click on the layout options, a description of them appears to the right, and a preview of the sheet appears at the top of the dialog box.

4. Click OK.

To set the display of the Printable Page:

1. Choose Page Setup from the Layout menu.

2. Click the Display button.

3. Click Facing Pages to view facing pages on the CorelDRAW screen. (Facing Pages is not available for the Tent Card and Top-Fold Card styles.)

4. Click Left First or Right First to show the left or right page of a multi-page drawing first. (Left First is only available for Full Page and Book styles.)

5. Choose a paper color by clicking the Paper Color box and clicking a color in the palette. (You would choose a paper color if you were printing to colored paper. The paper color appears on the screen, but does not print.)

6. Click Show Page Border to display the printable page.

7. Click Add Page Frame to apply a printable background frame to your drawing. The frame is sized to fit the page and is placed behind all objects on the screen. It's assigned the default fill and outline attributes, which you can change the same way as you would for other CorelDRAW objects. Click OK.

Adding and removing a printable background in a drawing. You can apply a printable background frame to your drawing. The frame is sized to fit the page and is placed behind all objects on the screen. It's assigned the default fill and outline attributes, which you can change the same way as you would for other CorelDRAW objects.

To add a printable background to a drawing:

1. Choose Page Setup from the Layout menu and click the Display button.

2. Click the Add Page Frame button.

3. Click OK.

To remove a printable background from a drawing:

1. Select the frame. Press the DEL key.

Sizing the CorelDRAW windows. You can resize the CorelDRAW window using the keyboard or the mouse. The CorelDRAW window opens at the same size it was the last time you closed it.

To adjust the size of the CorelDRAW screen using the keyboard:

1. If they are not already displayed, click to display CorelDRAW's window borders.

2. Press ALT+Spacebar, then S.

3. Press the Arrow key that corresponds to the side, top or bottom border you want to move.

4. Press the Arrow keys to move the border.

5. Press the ENTER key when the window is the desired size.

To adjust the size of the CorelDRAW screen using the mouse:

1. If they are not already displayed, click to display CorelDRAW's window borders.

2. Do one of the following:

· Drag the side, top or bottom border to resize the window in one direction.

· Drag a corner of the border to resize the window horizontally and vertically. Release the mouse button when the window is the desired size.

Creating a new drawing. The New command in the File menu clears the drawing window, allowing you to begin a new drawing. To base the new drawing on a style template, use the New From Template command to choose a template.

To create a new drawing:

1. Choose New from the File menu.

To base the new drawing on a style template:

1. Choose New From Template from the File menu.

2. In the File Name box, type the name of the template you want to open.

3. To load the template but not the objects in it, click With Contents to clear the check mark. Click OK.

Opening a drawing. The Open command opens drawings you've saved to disk. You can also open recently-saved files by choosing them from the list at the bottom of the File menu.

To open a drawing:

1. Choose Open from the File menu.

2. In the Drives box, choose the drive where the file you want to open is stored.

3. In the Directories box, choose the directory where the file you want to open is stored.

4. In the File Name box in CorelDRAW, type the name of the drawing you want to open.

You can use wild cards (* and ?) if you're not sure of the name of the file you want to open. For example, typing text*.cdr in the File Name box and clicking OK lists all CDR files in the selected directory beginning with test. Typing test?.cdr in the File Name box and clicking OK lists all CDR files in the selected directory that begin with test and are followed by one more character.

Clicking the Options button displays options that let you search for files using keywords. See Finding files using keywords.

5. Choose OK.

To open a recently-saved drawing:

1. From the numbered list at the bottom of the File menu, choose the name or number of the drawing you want to open.

Note: You can open files from versions 4.x, 3.x, 2.x, and 1.x of CorelDRAW.

Opening a drawing using drag and drop. Dragging and dropping files from Windows File Manager into CorelDRAW is a quick way to open files.

To open files using drag and drop:

1. Click the bottom arrow of the Restore button, in the Windows File Manger and in CorelDRAW to reduce the size of the windows so that both windows are visible on your screen.

2. Locate the CDR file you want to open in the File Manager.

3. Click and hold down the mouse pointer on the CDR file and drag it into the CorelDRAW window.

4. Release the mouse button. The file is opened in CorelDRAW.

Note: The PANOSE Font Matching feature does not work when you open files using drag and drop.

Saving a new drawing. The Save command opens a dialog box where you can give a new drawing a name and specify a location in which to store it.

To save a file for the first time:

1. Choose Save from the File menu

2. Do one of the following:

· To save the drawing in the current drive and directory, type a name up to eight characters in the File Name box.

· To save the drawing in a different drive or directory, type the entire path name in the File Name box. Or, choose the drive from the Drives box and the directory from the Directories box.

Choose OK.

Choosing commands. In CorelDRAW to choose a menu command with the mouse:

1. Point to the menu name.

2. Click with the mouse button.

3. Point to the command name.

4. Click with the mouse button.

To choose a menu command by pressing keys:

1. Press the ALT key.

2. Press the underlined letter in the name of the menu you want to open.

3. Press the underlined letter in the name of the command you want to choose.

To close a menu without choosing a command:

· Move the mouse pointer away from the menu and click with the left mouse button or press ESC.

Choosing tools. In CorelDRAW to choose a tool with the mouse:

· Point to the tool button and click with the left mouse button.

A flyout menu appears when you click the Zoom, Outline and Fill tools. Point to the icon representing the function you want, then click the left mouse button.

To open the flyout menus for the Pencil and Text tools, point to the tool and hold down the left mouse button.

To choose a tool by pressing keys:

Tool Key

Pick SPACE BAR

Shape F10

Zoom F3, F4 (zoom in and out)

Pencil F5

Rectangle F6

Ellipse F7

Text F8

Outline F12 for Outline Pen, SHIFT and F12 together for Outline Color

Fill F11 for Fountain fill, SHIFT and F11 together for Uniform Fill

Working with dialog boxes. To set options in a dialog box:

· Point to the option and click with the left mouse button, or

· Hold down the ALT key and press the underlined character in the option name.

To choose an item in a list box:

· Click the scroll arrows to display the option, point to it, then click with the left mouse button, or

· In CorelDRAW hold down the ALT key, press the underlined character in the list name, then press the up or down keyboard arrow key to scroll through the items.

To choose an item in a drop-down list box:

· Click the down arrow, point to the option, then click with the left mouse button, or

· Hold down the ALT key, press the underlined character in the list name, release the ALT key, then press the up or down keyboard arrow key to scroll through the items.

To carry out the options you set:

· Choose OK or press the ENTER key.

To close a dialog box without carrying out the options you set:

· Choose Cancel or press the ESC key.

Working with dialog boxes. To set options in a dialog box:

· Point to the option and click with the left mouse button, or

· Hold down the ALT key and press the underlined character in the option name.

To choose an item in a list box:

· Click the scroll arrows to display the option, point to it, then click with the left mouse button, or

· Hold down the ALT key, press the underlined character in the list name, then press the up or down keyboard arrow key to scroll through the items.

To choose an item in a drop-down list box:

· In CorelDRAW click the down arrow, point to the option, then click with the left mouse button, or

· Hold down the ALT key, press the underlined character in the list name, release the ALT key, then press the up or down keyboard arrow key to scroll through the items.

To carry out the options you set:

· Choose OK or press the ENTER key.

To close a dialog box without carrying out the options you set:

· Choose Cancel or press the ESC key.

Working with text boxes. To type in a text box: If the box you want to type in is empty, do one of the following:

· Point to the text box and begin typing.

· Hold down the ALT key, press the underlined letter in the text box label, then begin typing.

If the box already contains text, do one of the following:

· Hold down the left mouse button, move the mouse pointer over the text you want to replace, then start typing.

· In CorelDRAW hold down the ALT key, press the underlined letter in the text box label, then start typing.

To edit in a text box. Do any of the following:

To Do this

Move insertion point Point and click on the new location, or press the ®, ¬, HOME or END key.

Select text Drag with the mouse, or hold down the SHIFT key and press the ®, ¬, HOME or END key.

Delete text Press the BACKSPACE or DEL key to delete one character at a time or select the characters and press the DEL key.

Replace text Select text and begin typing.

Using roll-ups. In CorelDRAW do carry out your selections:

· Click the Apply button.

To roll a window up and down:

· Click the arrow in the top right corner, or

· Click and choose Roll up or Roll down, or

· Double-click the roll-up's Title bar.

To close a roll-up. Click and choose Close, or

To close all open roll-ups. Click and choose Close All.

To move a roll-up:

· Point to the Title bar, hold the left mouse button down and drag to the new location.

To arrange open roll-ups:

1. Click .

2. Choose Arrange to roll up the active window and move it to the top right corner of the drawing window, or

choose Arrange All to roll up all open roll-ups and move them to the top corners of the drawing window.

To get help on roll-ups:

· In CorelDRAW press SHIFTF1 and click the roll-up, or

· Click and choose Help

To arrange roll-ups:

· Choose the Roll-Ups command from the View menu to open the Roll-Ups dialog box.

Undoing operations. If you make a mistake or change your mind about an operation you just performed, the Undo command will often reverse it. The Undo Levels setting in the Preferences dialog box determines how many consecutive actions you can undo and redo.

Actions you cannot undo in CorelDRAW:

· any change of view (zooming, scrolling etc.)

· any file operation (open, saving, importing etc.)

· any object selection operations

· any operation with the Grid or Guidelines.

To undo the last action you performed:

· Choose Undo from the Edit menu.

Immediately after using Undo, the Redo command becomes available, allowing you to restore what you just undid.

Repeating an action. You can use the Repeat command to repeat the last action you performed on the same object or on another object. For example, if you rotate an object, choosing Repeat rotates that object or another one you select by the same amount.

To repeat an action:

· Choose Repeat from the Edit menu.

Using Clipart. CorelDRAW comes with libraries of ready-to-use clipart images and symbols. The collection of over 22, 000 clipart images is provided in uncompressed format on CD ROM disk #1. You may want to browse through the CorelDRAW Clipart manual before importing clipart into your drawing.

To access clipart from the CD ROM:

1. Place the CD ROM disk # 1 in your CD ROM drive.

2. Choose Import from the File menu in CorelDRAW.

3. In the List Files of Type box, choose All Files (*.*).

4. In the Drives box, choose the drive letter for your CD ROM drive.

5. In the Directories box, double-click the Clipart directory. The clipart categories appear as subdirectories of the Clipart directory.

6. Double-click the category in which the clipart you want to import resides. (The category name appears at the top of each page in the Clipart manual.)

Select a clipart file from the File Name box and click OK. The clipart is imported into your drawing.

Using CorelDRAW's online Help

Using secondary windows

Using context-sensitive Help

Opening other programs' Help files

Keeping Help on top

Using Help's Search feature

Using the History button

Starting and exiting CorelDRAW

You can start CorelDRAW from either Windows or the DOS command prompt. To exit the program, choose Exit from the File menu.

To start CorelDRAW from the Windows Program Manager:

1. Open the group window with the CorelDRAW icon.

2. Double-click the CorelDRAW icon.

To start CorelDRAW from the command prompt:

1. At the command prompt, type win coreldrw.

If an error message appears, the path statement in your AUTOEXEC.BAT file does not include the directory containing CorelDRAW. Change to the CORELDRW directory and try again.

To exit CorelDRAW. Choose Exit from the File menu.

Installing options with the Setup program. You can run the Corel Setup program to install any items you did not to install when you first set up CorelDRAW.

To install options with the Setup program:

1. Insert the CorelDRAW Setup disk (disk 1) in your floppy disk drive. Or, if you have a CD-ROM drive, insert the CorelDRAW CD-ROM disk.

2. From the Program Manager File menu, choose Run.

3. Type the drive letter followed by :\setup, and then choose OK.

4. When the opening Setup screen appears, choose Continue.

5. From the CorelDRAW Installation dialog box, choose the Custom Installation button.

6. From the Destination Path dialog box, choose the Continue button.

7. Choose the Some option next to the application for which you want to install options. Or, choose All to install all options for an application you are installing for the first time.

8. If you selected Some, another dialog box appears, where you choose the options you want to install.

9. Clear all other check boxes for the options you don't want to install.Click the Continue button, then follow the instructions that appear on the screen.

Displaying a drawing in editable preview. Editable preview is the default view you'll probably use to create and edit most of your drawing. It shows outlines, fills (except PostScript textures and halftone screens), and text attributes as they will appear when printed.

To display drawings in editable preview. In CorelDRAW choose Wireframe from the View menu, or click the icon in the ribbon bar.

Drawing curves in Freehand mode. To draw curves in Freehand mode, you drag the mouse as you would a pencil on paper. When you finish drawing, nodes appear at points along the curve. Moving the nodes and their control points with the Shape tool allows you to change the shape of the curve.

To draw curves in Freehand mode.

1. Choose the Pencil tool.

If you don't see the Freehand icon,, select it from the flyout menu displayed by holding the mouse button down on the Pencil tool.

2. Draw the curve by dragging the crossbar along the desired path.

To backtrack, erase part of the path you have drawn by holding down the SHIFT key while continuing to drag. When you release the SHIFT key, you will resume drawing your line.

3. When you reach the end of your curve, release the mouse button.

You'll notice a pause while CorelDRAW determines where to position the nodes along the curve you have just drawn.

To draw a second curve connected to the first, start dragging from the endpoint of the last segment.

To connect the line segments, you must click within five pixels of the endpoint. You can adjust this five-pixel threshold by choosing Preferences from the Special menu, clicking on the Curves button, and specifying a pixel value in the AutoJoin box.

Previewing a drawing. In CorelDRAW the Show Preview command removes everything but your drawing from the screen. You cannot edit your drawing in preview mode.

To save time on screen redrawing, you can preview just the selected object(s).

To preview a drawing:

· Choose Show Preview from the View menu.

To return to normal view:

· Press any key.

To preview selected object(s) only:

1. Select the object(s) you want to preview. Choose Preview Selected Only from the View menu.

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SHORTCUTS of CorelDRAW

Function Keys

Press To

F1 Get help on the currently selected command or open dialog box

Shift+F1 Get help on screen item or active command

F2 Select the Zoom In option from the Zoom tool menu

Ctrl + F2 Open the Text Roll-Up

Alt + F2 Open the Dimension Roll-Up

Shift + F2 Zoom in on selected object(s)

F3 Select the Zoom Out option from the Zoom tool menu

F4 Change the current view to fit all objects in the drawing window

F5 Select the Pencil Tool

F6 Select the Rectangle Tool

Shift+F6 Open the Fill Roll-Up

F7 Select the Ellipse Tool

Alt + F7 Open the Transform Roll-Up

Ctrl + F7 Open the Envelope Roll-Up

Shift + F7 Open the Pen Roll-Up

F8 Select the Artistic Text Tool

Shift+F8 Select the Paragraph text tool

Ctrl + F8 Open the PowerLine Roll-Up (CorelDRAW)

F9 Toggle between the Preview screen and the normal display mode

Ctrl + F9 Open the Contour Roll-Up

Shift+F9 Toggle between Editable Preview and Wireframe views

F10 Select the Shape Tool

Alt + F10 Align selected text to the baseline

F11 Open the Fountain Fill dialog box

Shift+F11 Open Uniform Fill dialog box

Ctrl+F11 Open the Symbols Roll-Up

F12 Open Outline Pen dialog box

Shift+F12 Open Outline Color dialog box

Menu Command Keys

File Menu

Ctrl+N New

Ctrl+A Align

Ctrl+O Open

Shift+PgUp To Front

Ctrl+S Save Shift+PgDn To Back

Ctrl+P Print

Ctrl+PgUp Forward One

Alt+F4 Exit

Alt+F1 Mosaic Roll-Up

Ctrl+PgDn Back One

Ctrl+G Group

Edit Menu

Ctrl+U Ungroup

Ctrl+Z / Alt+Bksp Undo

Ctrl+L Combine

Alt+Enter Redo

Ctrl+K Break Apart

Ctrl+R/Ctrl+Enter Repeat

Ctrl+Q Convert to Curves

Ctrl+X / Shift+Del Cut

Ctrl+C / Ctrl+Ins Copy

Ctrl+V / Shift+Ins Paste

View Menu

Del Delete

Shift+F9 Wireframe View (CorelDRAW)

Ctrl+D Duplicate

Ctrl+W Refresh Window

F9 Full-Screen Preview

Layout Menu

Ctrl+F3 Layers Roll-Up

Ctrl+F5 Style Roll-Up

Ctrl+J Preferences

Ctrl+Y Snap To Grid

Ctrl+F11 Symbols Roll-Up

Help Menu

F1 Help Contents

Effects Menu

Shift+F1 Screen/Menu Help

Alt+F7 Transform - Move Roll-Up

Ctrl+F1 Search for Help On

Alt+F8 Transform - Rotate Roll-Up

Alt+F9 Transform - Scale Roll-Up

Alt+F11 Transform - Size Roll-Up

Alt+F12 Transform - Skew Roll-Up

Ctrl+F7 Envelope Roll-Up

Ctrl+B Blend Roll-Up

Ctrl+E Extrude Roll-Up

Ctrl+F9 Contour Roll-Up

Ctrl+F8 PowerLine Roll-Up

AltF3 Lens Roll-Up

Alt+F5 Presets Roll-Up

Text Menu

Ctrl+T Character dialog box

Ctrl+2 Text Roll-Up

Ctrl+F Fit Text to Path

Alt+F10 Align to Baseline

Shift+Ctrl+T Edit Text

Pick Tool Keys

Hold down To

Ctrl Constrain move vertically or horizontally Stretch or scale in 100% increments Rotate and skew in increments of user-specified degrees (CorelDRAW)

Ctrl+Shift Stretch in 100% increments in two directions Scale in 100% increments in four directions

Press To

Esc Deselects all objects

Tab Select objects successively

Shift+Tab Select objects in reverse order

Space Bar Select the Pick Tool

Nudge selected object(s) left

Nudge selected object(s) right

Nudge selected object(s) up

Nudge selected object(s) down

+ Num. Key Leave copy of original when stretching, scaling or skewing an object

Place duplicate behind original object

Shape Tool Keys

Hold down To

Shift Select multiple nodes Change complement of nodes selected when you marquee select nodes Move opposing Envelope handles in opposite directions

Ctrl Constrain the movement of a node or control point to multiples of 90 degrees Constrains movement of characters to nearest baseline Moves opposing Envelope handles in opposite directions Constrains movement of Perspective handles to vertical or horizontal

Shift+Ctrl Selects all nodes on the path or subpath Moves corner or side Envelope handles in opposite directions Moves opposing Perspective handles equal distance in opposite directions

Press To

Home Select the start node of a curve

Shift+Home Toggles selection of start node on and off (CorelDRAW)

Ctrl+Home Selects the first subpath in the selected curve

Shift+Ctrl+Home Toggles selection of first subpath on and off

End Select the end node of a curve

Shift+End Toggles selection of end node on and off

Ctrl+End Selects the last subpath in the selected curve

Shift+Ctrl+End Toggles selection of last subpath on and off

Del Delete the selected node + (plus key) Adds a node to the selected point on the path - (minus key) Deletes selected nodes

Tab Shifts current node selections forward along the curve

Shift+Tab Shifts current node selections backward along the curve

Nudge selected character(s) left

Nudge selected character(s) right (CorelDRAW)

Nudge selected character(s) up

Nudge selected character(s) down

Pencil Tool Keys

Hold down To

Shift Erase as you backtrack over a path being drawn

Ctrl Constrain the movement of control points to increments of user-specified degrees when drawing in Bezier mode Constrain Freehand, Bezier and Angular dimension lines to horizontal, vertical or a user-specified angle

Rectangle Tool Keys

Ctrl Draw squares

Ctrl+Shift Draw squares from the center out

Shift Draws rectangles from the center out

Ellipse Tool Keys

Ctrl Draw circles

Ctrl+Shift Draw circles from the center out (CorelDRAW)

Shift Draws ellipses from the center out

Text Tool Keys

Press To

, ¯, ¬, ® Move insertion point in direction of arrow

Home Moves insertion point to start of current line

Ctrl+Home Moves insertion point to start of text

End Moves insertion point to end of current line

Ctrl+End Moves insertion point to end of text

PgUp/PgDn Scrolls the Text Editing window in Text dialog box

Shift+¬, ® Selects one character at a time in Text dialog box

Shift+ Home Selects all text left of insertion point to the start of the line

Shift+End Selects all text right of insertion point to the end of the line

Backspace Deletes selected text or individual characters before the insertion point

Del Deletes selected text or individual characters after the insertion point

Enter Begins a new line

Ctrl+X Copies selected text to the Clipboard

Ctrl+C Cuts selected text to the Clipboard

Ctrl+V Pastes text from the Clipboard

Ctrl+¬ Moves insertion point to beginning of word to the left of insertion point

Ctrl+® Moves insertion point to beginning of word to the right of insertion point

Ctrl+­ Moves insertion point to previous paragraph

Ctrl+¯ Moves insertion point to next paragraph

Ctrl+Home Moves insertion point to start of frame

Ctrl+End Moves insertion point to end of frame

Shift+¬ Selects character to the left of insertion point

Shift+® Selects character to the right of insertion point (CorelDRAW)

Ctrl+Shift+¬ Selects word to the left of insertion point

Ctrl+Shift+® Selects word to the right of insertion point

Shift+­ Selects one line up from insertion point

Shift+Down Selects one line up down insertion point

Ctrl+Shift+­ Selects text left of the insertion point to previous paragraph

Ctrl+Shift+¯ Selects text right of the insertion point to the end of frame

Ctrl+Shift+Home Selects text left of insertion point to the start of frame

Ctrl+Shift+End Selects text to the right of insertion point to the end of frame

Ctrl+Shift+PgUp Selects text left of the insertion point to the start of the text block

Ctrl+Shift+PgDown Selects text right of the insertion point to the end of the text block

Ctrl+Backspace Deletes word left of the insertion point

Ctrl+Del Deletes word right of the insertion point

Ctrl+1 Paragraph style 1

Ctrl+2 Paragraph style 2

Ctrl+3 Paragraph style 3 (CorelDRAW)

Dialog Box Keys

Tab Move to next list box, text box, check box, command button or group of option buttons

Shift+Tab Moves to previous list box, text box, checkbox, command button or group of option buttons

Arrow Keys Moves and selects within active group of option buttons

Spacebar Turns on or off active check box or chooses active command button

Letter Keys Moves to next item beginning with that letter in an active list box

Alt+Underlined letter Selects item with that underlined letter

Enter Chooses active command button

Esc Cancels command and closes dialog box (CorelDRAW)

Dialog Box Shortcuts

To open this dialog box Do this

Page Setup Double-click on Page Border

Guideline Setup Double-click on a guideline

Grid Parameters Double-click on a ruler

Character Attribute Double-click on character node

Fountain Fill Press F11 with object selected

'New Object' Fountain Fill Press F11 with no object selected

Uniform Fill Press Shift+F11 with object selected

'New Object' Uniform Fill Press Shift+F11 with no object selected (CorelDRAW)

Outline Pen Press F12 with object selected

'New Object' Outline Pen Press F12 with no object selected

Outline Color Press Shift+F12 with object selected

'New Object' Outline Color Press Shift+F12 with no object selected (CorelDRAW)

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